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STUDENT ACCOMMODATION NOTES

 

APPLICATION FEE: There will be a non-refundable application fee of £200 per person when you make an application to rent a specific property. This fee is reduced to £100 per person if you are an existing Students@Cardens tenant. Please note all applications are accepted subject to: satisfactory references, guarantor agreement, proof of student identity, and subject to the landlord’s consent. The fee covers the administration costs of processing an application and is not a contractual right to rent the property.

IMMIGRATION CHECKS Original passports (not copies) will need to be shown at the time of paying the deposits. Where required we will also need to take copies of appropriate visas, and any other supporting paperwork, for international students.

SERVICES: Unless otherwise stated the tenants will be responsible for payment of Gas, Electricity, Council Tax, Water, Sewerage Charges, Telephone, Internet and TV Licence for the fixed tenancy term. The landlord will ensure that the main utilities (gas, electricity, water) are connected from the start of your tenancy. You will be contacted by The Tenant Shop who will help set your utility accounts. They will also provide details of other services they offer but these are not obligatory and does not affect your right to make an independent choice.

TENANCY AGREEMENT: This will generally be 11 month/48 week Assured Shorthold Tenancy Agreement, commencing from August/September 2019 until July/August 2020, (unless advised otherwise). All tenants, sharing a single property, will sign the same joint and several liable tenancy agreement. Once the tenancy agreement is signed it is legally binding on all signatories. Any agreed changes thereafter (subject to agreement by the landlord) will incur a £100 (including VAT) amendment fee. Any new applicant will be required to pay the appropriate application fee of £200/£100 (including VAT).

DEPOSIT: A Damage Deposit of £500 per person is to be paid on request - within 4-8 weeks of the application being accepted. The damage deposit is to be used to cover dilapidations and will not be accepted in lieu of rent. It is not transferable for those tenants staying on in the same property for the next academic year and will be registered in a Government approved deposit scheme.

RENT PAYMENT: The first month’s rent must be paid by 15th June 2019. Subsequent rental payments must be made on or before the rent due date by standing order mandate to avoid late payment fees being applied. Although we will assist you to set up a standing order payment it remains the tenant’s obligation to make sure it is activated and make sure there are sufficient funds available to avoid late payment fees being necessary.

INVENTORY: Although your accommodation is furnished it will not normally have kitchenware provided (cups, plates, knives, forks, spoons, pots and pans, etc.). An Inventory and Schedule of Condition is normally prepared for the start of each tenancy. At the end of the tenancy term the property will be checked thoroughly against the inventory, where provided. The tenants accept responsibility for any cost to repair, reinstate any lost or damaged items, any additional cleaning required and the cost of the replacement or repair following damage or dilapidation to fixtures, fittings and décor. Most properties have been professionally cleaned and, at the end of the tenancy term, the tenants are required to arrange for the property to be professionally cleaned and produce an invoice as proof. A reasonable allowance will be made for normal wear and tear.

INSURANCE: The landlord is responsible for arranging insurance of the building and for the contents provided. The tenants are responsible for insuring their own personal possessions and we recommend that they also insure the landlord’s possessions against accidental damage.

MAINTENANCE: The landlord is responsible for keeping the property in good repair and ensuring the property is in a habitable condition. The landlord is also responsible for ensuring that all appliances, fixtures and fittings are in safe working order. Tenants are responsible for reporting all maintenance problems to the landlord or the landlord’s agent promptly. Any maintenance/repairs required as a result of the tenant’s negligence, misuse, or any other breach of the tenancy conditions, will be the financial responsibility of the tenants. Regular management visits will be made by the landlord or his agent.

GENERAL GUIDANCE NOTES: Please remember that you are renting a private dwelling on a joint and several liability basis. When choosing your group please be absolutely certain that you are happy with your choice of housemates. If, for any reason, one housemate does not pay their portion of the rent, the landlord or agent can demand that the shortfall is made up by the other tenants. Before doing so all other avenues would be followed first: reminders sent and guarantors contacted. Similarly, damage deposits are held as a whole on the property, so any deductions will be taken out as a whole and not apportioned individually unless agreed by the house group.

  1. None of the particulars provided by Cardens, or the landlord, have any contractual effect, whether by incorporation, implication or otherwise. All terms and conditions pertaining to the tenancy will be incorporated into the tenancy agreement to be signed by all parties.
  2. Prospective tenants are advised to make their own enquiries regarding the structural nature of the property; fixtures and fittings in the property; utilities; council taxes and any other charges; the location and surrounding areas. Whilst Cardens use every endeavour to ensure accuracy of particulars given no warranty is provided to that effect.
  3. Cardens reserve the right to retain any interest or commissions earned by them in respect of this tenancy.
  4. Cardens reserve the right to discuss all application information with the landlord but are not obliged to disclose details of references to the applicants, or any third party, even if the application is refused, as all references are applied for in strict confidence (Data Protection Act 1984).

  5. NB:
    1. To secure a property the total application fees must be paid.
    2. Completed application forms and returned within 5 working days.
    3. A Damage Deposit of £500 each must be paid on request - within 4-8 weeks.
    4. The first month’s rent must be paid no later than 15th June 2019.
    5. Properties to be professionally cleaned at end of fixed tenancy term.

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Students@Cardens Tel: 01392 433866  Email: StudentLettings@CardensEstateAgents.co.uk
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