Residential Accommodation Notes


Once paid in full the Holding Deposit secures the property pending the agreement of the landlord to proceed with your application. The holding deposit is no more than one weeks rent. When you are offered and accept a tenancy the holding deposit paid will be credited against the agreed tenant’s deposit. If you withdraw your application at any time, before the tenancy agreement is entered into, you will forfeit the holding deposit paid. You will also forfeit the holding deposit if you provide false or inaccurate information as part of your application. However, should the landlord refuse your application or withdraw the property before you have signed the tenancy agreement the holding deposit will be refunded in full.


By law we are required to view your original passports (not copies), and take copies, at the time of paying the deposits. Where required we will also need to take copies of appropriate visas, and any other supporting documentation from international applicants.


Unless otherwise stated the tenants will be responsible for the payment of Gas, Electricity, Council Tax, Water, Sewerage Charges, Telephone, Internet and TV Licence for the fixed tenancy term. The landlord will ensure that the main utilities (gas, electricity, water) are connected from the start of your tenancy.

To help your move-in process we have partnered with a company called GOODLORD who will set up all of your energy, council tax and water bills so you don't have to do anything, saving you money, time and hassle. (This applies to full managed properties only.)


This will generally be an Assured Shorthold Tenancy Agreement for a fixed term of 6 months. All tenants, sharing a single property, will sign the same joint and several liable tenancy agreement. Once the tenancy agreement is signed it is legally binding on all signatories. Any agreed changes thereafter (subject to agreement by the landlord) will incur a £50 (including VAT) amendment fee. Any new applicant will be required to pay the appropriate holding deposit of £100 (including VAT).


A Tenant’s Deposit is no more than 5 weeks rent and will be used to cover dilapidations and will not be accepted in lieu of rent. It will be registered in a Government approved deposit scheme.


The first month’s rent must be paid before the keys can be released and no sooner than the tenancy start date. Subsequent rental payments must be made on or before the monthly rent due date by standing order mandate - to avoid late payment fees being applied. Although we will assist you to set up a standing order payment it is the responsibility of the tenant to make sure it is activated, and there are sufficient funds available, so that payments are received by the due date - and late payment charges are avoided.


An Inventory and Schedule of Condition is normally prepared and provided at the start of each tenancy. At the end of the tenancy term the property will be checked thoroughly against that inventory. The tenants accept responsibility to indemnify the landlord for any cost to repair, reinstate any lost or damaged items, any additional cleaning required and the cost of the replacement or repair following damage or dilapidation to fixtures, fittings and decoration. Properties have been cleaned to a professional standard and, at the end of the tenancy term, the tenants are required to arrange for the property to be returned to a similar standard. A reasonable allowance will be made for normal wear and tear.


The landlord is responsible for arranging insurance of the building and for the contents they provide. The tenants are responsible for insuring their own personal possessions and we recommend that you also insure the landlord’s possessions against accidental damage.


The landlord is responsible for keeping the property in good repair and ensuring the property is in a habitable condition. The landlord is also responsible for ensuring that all appliances, fixtures and fittings supplied by them are in safe working order. Tenants are responsible for reporting all maintenance problems to the landlord or the landlord’s agent promptly. Any costs for maintenance/repairs caused as a result of the tenant’s negligence, misuse, or any other breach of the tenancy conditions, will be the responsibility of the tenants. Regular management visits will be made by the landlord or his agent.


Please remember that you are renting a private dwelling on a joint and several liability basis. Be absolutely certain that you are happy with your choice of housemates. If, for any reason, one housemate does not pay their portion of the rent, the landlord or agent can demand that any shortfall is paid by the other tenants. Before doing so all other avenues would be followed first: reminders sent and any guarantors contacted. Similarly, damage deposits are held as a whole on the property, so any deductions will be taken out as a whole and not apportioned individually unless agreed by the house group.

1. None of the particulars provided by Cardens, or the landlord, have any contractual effect, whether by incorporation, implication or otherwise. All terms and conditions pertaining to the tenancy will be incorporated into the tenancy agreement to be signed by all parties.

2. Prospective tenants are advised to make their own enquiries regarding the structural nature of the property; fixtures and fittings in the property; utilities; council taxes and any other charges; the location and surrounding areas. Whilst Cardens use every endeavour to ensure accuracy of particulars given no warranty is provided to that effect.

3. Cardens reserve the right to retain any interest or commissions earned by them in respect of this tenancy.

4. Cardens reserve the right to discuss all application information with the landlord but are not obliged to disclose details of references to the applicants, or any third party, even if the application is refused, as all references are applied for in strict confidence.